While employees take the initiative and keep on top of emails while on holiday or do a quick check from home via apps on these devices, companies need to take control of the BYOD phenomenon to avoid extra risks and hassles being created.
Embracing BYOD is the best way to go.
By choosing to embrace BYOD in your business, you’ll not only make your employees happier but you’ll also reduce costs associated with technology as the burden of maintaining these devices is no longer your responsibility.
But, before you open the floodgates, you’ll need to ensure that some ground rules are in place and policies around use and access of company data outside the office.
Follow these tips to make the process of allowing BYOD into your business.
Think Applications, Not Device Specific
Don’t restrict devices, allow your employees to choose the device they want. Think in terms of applications and services they need to access company data and get the job done.
At a minimum, all smart devices have email access, browser apps and native apps loaded. As a business owner, what you need to focus on is making sure that the tools your staff need to access their work is available across as many platforms as possible.
Start At The Beginning – Set Up Basics
Determine whether you’re going to use apps or browser-based interfaces. In most instances, native apps are easier, with many desktop applications (that are cloud based at least) also having a mobile app version that can do most of the functions required to get the job done.
Make Policies Easy To Read And Access
Make sure you policies and rules are explained and are easily accessible should staff need a refresher.
The main issue with BYOD is security, so make sure that everyone is aware of what company policy is when it comes to lost devices. Setting up mandatory password access to all devices is a good place to start, along with ensuring that, where possible, any failed password attempts result in complete wiping of all data from the phone (after a certain number of failed attempts – this is best practice).
Here’s some other basic principles you should include in your BYOD policy:
- Work email accounts should not be used for personal emails
- Don’t access any work related information via free WiFI services
- If you lose your phone or it’s stolen, managers should be notified immediately
- If a phone is chosen that your IT support is not familiar with, the employee is responsible for all support
By ensuring that these main factors are covered, you can ensure that your company data remains safe and secure.
If you need help setting up your BYOD policies or understanding how this would work for your business, contact us at Apps in Business to discuss the next steps forward.